Data Management Solutions

Data Management Services

Data Management Services at Toppan Forms is a high security business process outsourcing service specializing in data handling. ISO 9001 : 2008 Quality Management Certificate and ISO 27001 : 2005 Information Security Management Systems Certification guarantee that our operations are up to certified international standards. We help you maximize the value of data asset while minimizing handling cost and data leakage risk.

We provide a wide range of data management services from data print and business mailing service to document digitization.

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Data Printing
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Mass Mailing
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Lettershopping
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Warehousing Services
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Loyalty Program
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eDM & SMS Broadcasting Service

Data Printing

Our data printing is applicable for a wide-range of statements including financial statements, retail promotion leaflets and telecom monthly statements. Our statements are unique that it can be combined with personalized advertisement, i.e. an appropriate advertisement will be printed on the statement for each individual customer.

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Print On Demand

Mass Mailing

Business Mailing and Direct Mailing:

We provide a one-stop solution for all your mass mailing assignments via the following simple steps:

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  1. Variable data in mass mailing project available for customers
  2. Professional artwork design and full color printing
  3. Data preparation
  4. Mass data print production and laser personalization
  5. Letter shopping • Automated folding and inserting
  6. Delivery to Post Office
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Mass Data Print Production & Laser Personalization
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Automated Folding & Inserting Machine
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Manual Insertion
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Ready to Post Office

Letter shopping

To suit your mail pieces and level of requirement, we provide letter shopping service both manually and by machines. Our inserters are equipped with OMR, BCR and 2D barcode to guarantee the accuracy of insertion.

Manual Insertion

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Automated Folding & Insertion Machine

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Warehousing Services

Our wholly-owned warehouses in Yuen Long and Tuen Mun for physical storage of your stock are equipped with our unique warehousing management service to help you better monitor your inventory.

Our wholly-owned Warehouse

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Loyalty Program

From application forms & membership cards printing to customer data entry service followed by promotional mailing, Toppan Forms (Hong Kong) Group’s integrated products provide you with an one-stop solution in managing your loyalty program. Furthermore, we also offer a house loyalty system combined with Rewrite Card which has the function of membership, transaction, bonus and lottery management function.

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Application Form

eDM & SMS Broadcasting Service

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Application Form

1. eDM & SMS Broadcasting Service

  • High Deliverability Rate
  • No set up charge and quick implementation
  • Customized sender name and email address
  • Sending personalized email message for each recipient
  • Email Tracking Report with Opened and Clicked records
  • Unsubscribe and Hard-bounce report

Applications:

  • New Products Launch
  • Latest Promotions Offer
  • Alerts, Notification & Reminder

2. SMS Broadcasting Service

  • Coverage: Hong Kong/ China
  • Online platform, no software setup
  • Customized Caller Display of SMS
  • Support personalized message for each recipient
  • Support long SMS format
  • Support scheduled SMS delivery
  • Support Both-way SMS, receive is free!
  • Support multi-language
  • Address system can direct import from Excel
  • Real-time sending records
  • Message templates can save for reuse
  • Delivery Report

Applications:

  • New Products Launch
  • Latest Promotions Offer
  • Alerts, Notification & Reminder